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Vehicle Manufacturers

Early Warning Reporting

Overview

EWR Manufacturer Portal Login

Federal regulations mandate that vehicle and vehicle equipment manufacturers comply with Early Warning Reporting requirements. As outlined below, reporting requirements vary depending on the product and the manufacturer’s annual production volume. This information is intended to provide clarity to the public regarding existing requirements; it does not have the force and effect of law and is not meant to bind the public in any way.

Additional Information

Reporting Requirements

The following tables list the EWR submission time periods for Aggregate data, Death and Injury data, Field Reports and Substantially Similar Vehicles.

Data Type

Light Vehicles 5,000 or More Annually

Med/Heavy Vehicles 5,000, Emergency Vehicles 500, Bus 100, or More Annually

Motorcycle 5,000 or More Annually 

Trailer 5,000 or More Annually 

Child Restraint System 1 or More Annually

Tire 15,000 or More Annually

Other Original or Replacement Motor Vehicles Equipment 

Low Volume Manufactu-
rers 

Code of Federal
 Regulations
Reference

CFR 579.21

CFR 579.22

CFR 579.23

CFR 579.24

CFR 579.25

CFR 579.26

CFR 579.27

CFR 579.27

Manufacturer
Communications

x

x

x

x

x

x

x

x

Foreign
Recalls/SSVL

x

x

x

x

x

x

x

x

Fatality Claims
& Notices (D&I)

x

x

x

x

x

x

x

x

Production
Counts 

x

x

x

x

x

x

   

Warranty
Claims

x

x

x

x

x

x

   

Consumer
Complaints

x

x

x

x

x

     

Field
Reports

x

x

x

x

x

     

Property Damage Claims

x

x

x

x

 

x

   

Injury Claims & Notices (D&I)

x

x

x

x

x

x

   

Copies of
Non-Dealer
Field Reports

x

x

x

x

x

     

|

ReportDue
 
Aggregate- Consumer ComplaintsQuarterly
Aggregate- Death ReportingQuarterly
Aggregate- Field ReportsQuarterly
Aggregate- Injury ReportingQuarterly
Aggregate- Property DamageQuarterly
Aggregate- Warranty ClaimsQuarterly
Copies of Non-Dealer Field ReportsQuarterly
Foreign RecallsWithin 5 Days of Determination
Manufacturer CommunicationsMonthly
Production DataQuarterly
Substantially Similar Vehicle ListingAnnually
Reporting Timeframes

|

YEARQUARTERREPORT TYPEBEGIN DATEEND DATEDAYS
 
20241Aggregate4/1/20246/1/202461
Death and Injury4/1/20246/1/202461
Field Reports4/1/20246/15/202475
20242Aggregate7/1/20248/31/202461
Death and Injury7/1/20248/31/202461
Field Reports7/1/20249/14/202475
20243Aggregate10/1/202411/30/202460
Death and Injury10/1/202411/30/202460
Field Reports10/1/202412/17/202477
Substantially Similar Vehicles8/1/202411/1/202492
20244Aggregate1/1/20253/4/202562
Death and Injury1/1/20253/4/202562
Field Reports1/1/20253/18/202576
20231Aggregate4/1/20236/2/202362
Death and Injury4/1/20236/2/202362
Field Reports4/1/20236/16/202376
20232Aggregate7/1/20239/1/202362
Death and Injury7/1/20239/1/202362
Field Reports7/1/20239/15/202376
20233Aggregate10/1/202312/2/202362
Death and Injury10/1/202312/2/202362
Field Reports10/1/202312/16/202376
Substantially Similar Vehicles8/1/202311/1/202392
20234Aggregate1/1/20243/2/202461
Death and Injury1/1/20243/2/202461
Field Reports1/1/20243/16/202475
EWR submission time periods for Aggregate data, Death and Injury data, Field Reports, and Substantially Similar Vehicles

Getting Started

Seven easy steps to set up an account and submit data using NHTSA’s Manufacturer Portal online tool.

1. Apply for an EWR manufacturer account.

  • Before you can begin submitting EWR aggregate data, death and injury data, field reports or substantially similar vehicles data to NHTSA, you must apply for an EWR account by downloading and filling out a NHTSA EWR Manufacturer Account Application.

2. Receive EWR manufacturer account information.

  • When approved, NHTSA will send you your EWR account information via email.

3. Set up Login.gov account.

  • Log in to your Manufacturer Portal account is through Login.gov, a General Services Administration (GSA) service which provides a centralized authentication gateway for secure and private access to participating government programs. Your Login.gov account and your NHTSA EWR account are linked via your email address. Your Login.gov account email and your NHTSA EWR account email must match. Otherwise, you will not be able to access the Manufacturer Portal.
  • Unless you already have an existing Login.gov account with an email that matches your EWR account email, set up your Login.gov account following their How to create an account information on their help page.
  • Login.gov is managed by a government entity outside NHTSA. If you have questions or problems creating an account or logging in via Login.gov, please contact Login.gov: visit the site and click on the Contact link at the bottom of the page. Complete and submit the form, and someone from Login.gov will respond to you.

4. Log in to the Manufacturer Portal.

  • Once you have successfully set up your Login.gov account, please test it to ensure you can log in: click the Login link at the top right of the Login.gov home page.
  • Visit the Manufacturer Portal and ensure you can log in. Navigate to the Help menu and download the User Guide and training materials which will help you understand the Manufacturer Portal features and guide you through the process of submitting EWR data and responding to inquiries.
  • If after a successful login to Login.gov you are unable to reach the Manufacturer Portal, please contact the EWR Helpdesk at mfrewrhelpdesk@dot.gov.

5. Download Excel templates and/or XML instances.

  • Download the Excel template(s) or XML instance(s) that you are planning to use for your EWR aggregate data, death and injury data and/or substantially similar. Note that the Manufacturer Portal will only accept submissions in XML. However, if you generally work in Excel, you may continue to do so and then use NHTSA’s Excel-to-XML conversion tool within the Manufacturer Portal (Tools menu) to convert your Excel to XML for submission. Additionally, for your convenience the data requirements and constraints of each column in the Excel templates are provided in a spreadsheet along with the templates. For more information, refer to the FAQs.

6. Populate XML instances.

  • Populate the XML instance(s) with manufacturer data for aggregate, death and injury and/or substantially similar submissions. Note that the Manufacturer Portal will only accept submissions in XML. However, if you generally work in Excel, you may continue to do so and then use NHTSA’s Excel-to-XML conversion tool within the Manufacturer Portal (Tools menu) to convert your Excel to XML for submission. Additionally, for your convenience the data requirements and constraints of each column in the Excel templates are provided in a spreadsheet along with the templates.

A note about file naming conventions:

Historically NHTSA has enforced file naming conventions for each of the EWR report types (aggregate, death and injury, substantially similar and field reports). As of June 1, 2020, NHTSA no longer mandates or validates the file naming conventions for these. You are free to name the files however you wish. Nonetheless, we encourage you to continue to use the historical file naming conventions to minimize changes to your process (and facilitate troubleshooting with NHTSA when you encounter submission problems). IMPORTANT: The file naming convention for field reports inside a ZIP file is still mandated and validated by NHTSA. For more information on the file naming convention requirements for individual field report files inside a field reports ZIP file, refer to Training Materials.

7. Submit data.

  • Once you have prepared your aggregate data, death and injury data and/or substantially similar data in XML, or your field reports ZIP file, you are ready to submit your manufacturer data to NHTSA via the Manufacturer Portal (Submissions menu).

Submitting Data

The U.S. State Codes and Foreign Country Names (not codes) are used in all of the EWR death and injury templates and instances.

In your EWR data, use the U.S. State Codes used by the United States Postal Service.

Use Foreign Country Names (not codes) in your EWR data. These names have been developed by the International Organization for Standardization (ISO) 3166.

When you submit EWR reports, the NHTSA system does not perform validation of foreign country names. This information will be entered as-is into our database.

The following table lists the Excel templates that are available for preparing your EWR aggregate data, death and injury data and substantially similar data. As of June 1, 2020, NHTSA does NOT support submission of these data in Excel format. NHTSA only accepts submission of these data in XML format. However, if you generally work in Excel, you may continue to do so and then use NHTSA’s Excel-to-XML conversion tool within the Manufacturer Portal (Tools menu) to convert your Excel to XML for submission. Please download excel_templates_column_data_requirements_1.xlsx for the comprehensive guide to the data requirements and constraints for each column of the Excel templates, or excel_templates_column_data_requirements_1.xls for Excel 2000-2003 version. There is a single worksheet per reporting category that covers column data requirements for all EWR report files in that category.

The Excel templates with the .xls extensions can be used with Microsoft Excel 2000 and 2003. 

The Excel templates with the .xlsx extensions can be used with the latest versions of Microsoft Excel (2007 and newer). 

Report Type2000/20032007/2010NHTSA Revision NumberLast Updated
 
Buses, Medium & Heavy Vehicles Aggregate.xls.xlsx2.001/1/2015
Buses, Medium & Heavy Vehicles Death and Injury.xls.xlsx2.001/1/2015
Child Restraint Aggregate.xls.xlsx1.208/16/2006
Child Restraint Death and Injury.xls.xlsx1.208/16/2006
Equipment Death and Injury.xls.xlsx1.208/16/2006
Light Vehicles Aggregate.xls.xlsx2.001/1/2015
Light Vehicles Death and Injury.xls.xlsx2.001/1/2015
Low Volume Vehicles Death and Injury.xls.xlsx2.001/1/2015
Motorcycles Aggregate.xls.xlsx1.208/16/2006
Motorcycles Death and Injury.xls.xlsx1.208/16/2006
Substantially Similar Vehicles.xls.xlsx1.208/16/2006
Tires Aggregate.xls.xlsx1.408/16/2006
Tires Death and Injury.xls.xlsx1.208/16/2006
Trailers Aggregate.xls.xlsx1.208/16/2006
Trailers Death and Injury.xls.xlsx1.208/16/2006
EWR Excel Templates for download

The following table lists the XML instance files (.xml) that are available for use in recording EWR aggregate and death and injury data.

Report Type/XML Instance File (.xml)NHTSA Revision NumberLast Updated
 
Buses, Medium & Heavy Vehicles Aggregate2.001/1/2015
Buses, Medium & Heavy Vehicles Death and Injury2.001/1/2015
Child Restraint Aggregate1.208/11/2003
Child Restraint Death and Injury1.208/11/2003
Equipment Death and Injury1.208/11/2003
Light Vehicles Aggregate2.001/1/2015
Light Vehicles Death and Injury2.001/1/2015
Low Volume Vehicles Death and Injury2.001/1/2015
Motorcycles Aggregate1.208/11/2003
Motorcycles Death and Injury1.208/11/2003
Substantially Similar Vehicles1.208/11/2003
Tires Aggregate1.409/27/2003
Tires Death and Injury1.208/11/2003
Trailers Aggregate1.208/11/2003
Trailers Death and Injury1.208/11/2003
EWR XML Instances

The following table lists the XML schema (.xsd) that are available for use in validating EWR aggregate and death and injury data that you enter into XML data files. Once you have downloaded the schema, you may use them in conjunction with the NHTSA EWR XML Validator to validate your XML data files before you submit them to NHTSA. 

Report Type/XML Schema File (.xsd)NHTSA Revision NumberLast Updated
 
Buses, Medium & Heavy Vehicles Aggregate2.001/1/2015
Buses, Medium & Heavy Vehicles Death and Injury2.001/1/2015
Child Restraint Aggregate1.308/19/2003
Child Restraint Death and Injury1.308/19/2003
Equipment Death and Injury1.308/19/2003
Light Vehicles Aggregate2.001/1/2015
Light Vehicles Death and Injury2.001/1/2015
Low Volume Vehicles Death and Injury2.001/1/2015
Motorcycles Aggregate1.308/19/2003
Motorcycles Death and Injury1.409/12/2003
Substantially Similar Vehicles1.308/19/2003
Tires Aggregate1.509/27/2003
Tires Death and Injury1.509/27/2003
Trailers Aggregate1.308/19/2003
Trailers Death and Injury1.409/12/2003
EWR XML Schema

Support Documents

To apply for an EWR account, complete this application and send it to NHTSA via email (preferred) at mfrewrhelpdesk@dot.gov.

NHTSA EWR Manufacturer Account Application: Word | PDF 

Directions for filling out the application are included with the application. 

NOTE: Manufacturers of equipment and low-volume vehicles that DO NOT sell substantially similar vehicles in foreign countries do not need an EWR ID unless they are reporting death incidents. NHTSA will not issue a manufacturer an EWR ID unless the manufacturer is planning to report death incidents.

To access the User Guide, log into the Manufacturer Portal then go to the help menu and download the User Guide. More information is available in our FAQ section.

Manufacturer Portal Training
 
DownloadMedium Heavy Duty Vehicles, Emergency Vehicles, Buses, RVs (Motorized), Light Vehicles, Motorcycles, Trailers (Trailer RV’s)
DownloadChild Restraint Systems
DownloadTires
DownloadEquipment and Low Volume
Manufacturer Portal Training download links

A request may be submitted for confidential treatment of certain Early Warning Reporting data to NHTSA.

Confidentiality is covered by 49 CFR Part 512.

New process for COVID-19.

Data Search