Early Warning Reporting - News

EWR Submission Window Information

Last Updated: December 24, 2013

The following table lists the EWR submission time periods for Aggregate data, Death and Injury data, Field Reports, and Substantially Similar Vehicles for the last quarter of 2013 and all quarters for 2014.

Year Quarter Report Type Begin Date End Date Days
2013 4 Aggregate 1/1/2014 3/3/2014 61
Death and Injury 1/1/2014 3/3/2014 61
Field Reports 1/1/2014 3/17/2014 75
Substantially Similar Vehicles 8/1/2013 11/3/2013 92
2014 1 Aggregate 4/1/2014 6/2/2014 62
Death and Injury 4/1/2014 6/2/2014 62
Field Reports 4/1/2014 6/16/2014 76
2014 2 Aggregate 7/1/2014 9/2/2014 63
Death and Injury 7/1/2014 9/2/2014 63
Field Reports 7/1/2014 9/15/2014 76
2014 3 Aggregate 10/1/2014 12/1/2014 61
Death and Injury 10/1/2014 12/1/2014 61
Field Reports 10/1/2014 12/15/2014 75
Substantially Similar Vehicles 8/1/2014 11/3/2014 94
2014 4 Aggregate 1/1/2015 3/2/2015 60
Death and Injury 1/1/2015 3/2/2015 60
Field Reports 1/1/2015 3/17/2015 75
Substantially Similar Vehicles 8/1/2014 11/3/2014 94

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Upcoming changes to Light Vehicles and Buses, Medium & Heavy Vehicles data submittals

June 16, 2014

As of January 1, 2015 new Excel templates / XML schemas and instances will be used for data submittals. The Version 2.0 files can be downloaded from the supplementary table on the corresponding pages to allow for setting up your processing to accommodate the new requirements.

Submissions using the new templates and schemas will NOT be accepted prior to January 1, 2015. After January 1, 2015 only revisions to submissions prior to that date will be accepted using the old templates and schemas.

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New Microsoft® Excel Templates for Excel 2007 and 2010

April 20, 2012

EWR submissions for Aggregate data, Death and Injury data, and Substantially Similar Vehicles can now be submitted using the newer .xlsx format in addition to the .xls format. The templates can be found on the Excel Templates page.

  • BMHVehicles.xlsx
  • BMHVehiclesDI.xlsx
  • ChildRestraints.xlsx
  • ChildRestraintsDI.xlsx
  • EquipmentDI.xlsx
  • LightVehicles.xlsx
  • LightVehiclesDI.xlsx
  • LowVolumeVehiclesDI.xlsx
  • MotorCycles.xlsx
  • MotorCyclesDI.xlsx
  • SubstantiallySimilar.xlsx
  • Tires.xlsx
  • TiresDI.xlsx
  • Trailers.xlsx
  • TrailersDI.xlsx

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Field Report submission can now include Microsoft® Word .docx format.

April 20, 2012

EWR submissions for Field Reports data can now include the newer .docx format in addition to the .doc format.

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Microsoft® Excel Templates - Updated Digital Signatures

July 20, 2009

The macros contained in the following EWR Excel templates are signed using a digital certificate from Verisign®. The templates have been re-signed with a new digital certificate that does not expire until August 2012.

  • BMHVehicles.xls
  • BMHVehiclesDI.xls
  • ChildRestraints.xls
  • ChildRestraintsDI.xls
  • EquipmentDI.xls
  • LightVehicles.xls
  • LightVehiclesDI.xls
  • LowVolumeVehiclesDI.xls
  • MotorCycles.xls
  • MotorCyclesDI.xls
  • SubstantiallySimilar.xls
  • Tires.xls
  • TiresDI.xls
  • Trailers.xls
  • TrailersDI.xls

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Artemis System Move

May 31, 2007

The Artemis system will be physically relocated during the period of June 8th - June 10th 2007 and will not be offering the following functionality:

  • EWR manufacturers' account management (password resets and updates)
  • Web based EWR submissions
  • SFTP server based EWR submissions

The Artemis system is expected to be fully functional starting Monday June 11th, 2007.
The HOSTNAME for the SFTP servers for both aggregate and field report submissions will not change.

Data Type SFTP Server Hostname
Aggregate ARTSFTP.ODI.NHTSA.DOT.GOV
Field Report ARTFRSFTP.ODI.NHTSA.DOT.GOV

The SFTP servers’ IP addresses, however, will change.

Therefore, do not use the IP address. Only use the HOSTNAMES above.

The EWR HelpDesk can be reached at:

Telephone Number: (202) 366-3348

E-mail address: mfrewrhelpdesk@nhtsa.dot.gov

Fax: (202) 366-7882

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Microsoft® Excel Templates - Updated Digital Signatures

August 16, 2006

The macros contained in the following EWR Excel templates are signed using a digital certificate from Verisign®. This certificate expires in early August of year 2006. The templates have been re-signed with a new digital certificate that does not expire until August 2009.

  • BMHVehicles.xls
  • BMHVehiclesDI.xls
  • ChildRestraints.xls
  • ChildRestraintsDI.xls
  • EquipmentDI.xls
  • LightVehicles.xls
  • LightVehiclesDI.xls
  • LowVolumeVehiclesDI.xls
  • MotorCycles.xls
  • MotorCyclesDI.xls
  • SubstantiallySimilar.xls
  • Tires.xls
  • TiresDI.xls
  • Trailers.xls
  • TrailersDI.xls

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Microsoft® Excel Templates - Updated Digital Signatures

August 02, 2005

The macros contained in the following EWR Excel templates are signed using a digital certificate from Verisign®. This certificate expires in early August of year 2005. The templates have been re-signed with a new digital certificate that does not expire until August 2006.

  • BMHVehicles.xls
  • BMHVehiclesDI.xls
  • ChildRestraints.xls
  • ChildRestraintsDI.xls
  • EquipmentDI.xls
  • LightVehicles.xls
  • LightVehiclesDI.xls
  • LowVolumeVehiclesDI.xls
  • MotorCycles.xls
  • MotorCyclesDI.xls
  • SubstantiallySimilar.xls
  • Tires.xls
  • TiresDI.xls
  • Trailers.xls
  • TrailersDI.xls

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EWR Submission Window Information

February 11, 2005

A table has been added that lists the EWR submission windows for Aggregate, Death and Injury, Field Reports and Substantially Similar vehicles.


EWR Manufacturer Account Application

February 11, 2005

Updated versions of the EWR Manufacturer Account Applications have been added that manufacturers must download, fill out, and send to NHTSA/ODI via FAX (202)366-7882 or e-mail (odi.ewr@dot.gov). One version of the EWR Manufacturer Account Application is in Microsoft® Word format and the other is in Adobe® Portable Document Format (PDF). Directions for filling out the application are included with the application.

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Updated Manufacturer's EWR Help Desk Information

October 15, 2004

The phone and fax numbers, and the e-mail address for the Manufacturer's EWR Help Desk has changed to the following:

Phone Number: (202)366-3348
Fax Number: (202)366-7882
E-mail Address: mfrewrhelpdesk@nhtsa.dot.gov

The NHTSA/ODI Compendiums, the EWR FAQ, and the e-mail notification messages have been updated to reflect these changes.

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Microsoft® Excel Templates - Updated Digital Signatures

August 18, 2004

The macros contained in the following EWR Excel templates are signed using a digital certificate from Verisign®. This certificate expires in early August of this year. The templates have been re-signed with a new digital certificate that does not expire until August 2005.

  • BMHVehicles.xls
  • BMHVehiclesDI.xls
  • ChildRestraints.xls
  • ChildRestraintsDI.xls
  • EquipmentDI.xls
  • LightVehicles.xls
  • LightVehiclesDI.xls
  • LowVolumeVehiclesDI.xls
  • MotorCycles.xls
  • MotorCyclesDI.xls
  • SubstantiallySimilar.xls
  • Tires.xls
  • TiresDI.xls
  • Trailers.xls
  • TrailersDI.xls

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Revised Field Report Submission

June 24, 2004

NOTE: Year 2004, Quarter 1 Field Report submissions are due by July 1, 2004.

Revised Field Report Submission document published on June 24, 2004. Please consult this document before submitting your Field Reports.

Field Report files must be submitted to the dedicated Field Report SFTP server (ARTFRSFTP.VOLPE.DOT.GOV).


One Time Historical Data

October 27, 2003

One time historical data is due January 15, 2004 and covers the period between July 1, 2000 and June 30, 2003.

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Updates

September 30, 2003

Early Warning Reporting Applications

The following Early Warning Reporting applications are now available:

  • Account Management enables you to change your EWR password. You must change your password when you first log in. After that, you must change your password every 90 days.
  • Equipment Manufacturer is a data entry application that enables equipment manufacturers with valid EWR accounts to enter, validate, and submit a maximum of 250 EWR Death and Injury records.
  • Low Volume Manufacturer is a data entry application that enables manufacturers of low volume vehicles with valid EWR accounts to enter, validate, and submit a maximum of 250 EWR Death and Injury records.

Updated XML Schema

The following schema have been updated:

  • TiresDI.xsd schema
  • Tires.xsd

Updated XML Instances

The Tires.xml instance has been updated.

Updated Microsoft® Excel Templates

The Tires.xls template has been updated.

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Compendium Update

September 18, 2003

The Compendium for Early Warning Reporting for Manufacturers of Motor Vehicle Equipment has been updated to Version 2.00.


Updates

September 12, 2003

Updated versions of the following were published on September 12, 2003:

XML Schema

  • BusesAndMediumHeavyVehiclesDI.xsd
  • LightVehicles.xsd
  • LightVehiclesDI.xsd
  • LowVolumeVehiclesDI.xsd
  • MotorCyclesDI.xsd
  • TiresDI.xsd
  • Tires.xsd
  • TrailersDI.xsd
  • XML Instance
  • Tires.xml
  • Microsoft® Excel Template
  • Tires.xls

Compendiums

The compendium documents have been updated to version 2.0.

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New Templates

August 11, 2003

In response to the publication of 49 CFR Part 579, Notice 5 and 6, NHTSA has made a new set of templates available in addition to other guidance documents. Refer to the Early Warning Reporting Downloads and Early Warning Reporting Documents sections for more information.

Note: EWR reporting is deferred one quarter such that the initial reporting quarter (July - September 2003) is due December 1, 2003.

Copies of non-dealer field reports are due July 1, 2004 and covers the period January 1, 2004 through March 31, 2004.